Records Management Summer Intern – Unpaid
Summary of Position:
The intern will assist with records management as assigned by the City Clerk, focusing on retention, labeling, and storage of records in the Records Warehouse. Intern will assist in creating a database for tracking boxes stored and retrieved from the records warehouse. Also, will work on establishing a color-coordinated box labeling system for each department to follow for easy storage and retrieval of records. The intern will also be required to enter data into the database for records that have been removed for destruction.
EEO Statement for application
The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services
Non-Smoking
The City of Delray Beach is a Non-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes, and nicotine patches or gum.
Essential Job Duties
City of Delray Beach - Summer Internship Program 2021
Dates: June 1, 2021 – August 6, 2021
***Housing Not Provided***
Essential job functions:
- Work with a mentor to set development goals to satisfy college internship requirements.
- Research and complete assigned projects in a timely manner by working closely with the City Clerk and Deputy City Clerk and other City Clerk personnel.
- Acquire knowledge of the City’s Clerk’s Office Records Management functions.
Knowledge, skills, abilities, and personal characteristics:
- Strong organizational skills, oral and written communication skills
- Ability to establish and maintain effective working relationships with City employees
- Computer skills: Microsoft Office 2010 and Internet research
Learning Goals
- Florida Division of Archives & Records Management
Students should consult with academic faculty to determine if this unpaid experience will earn credit.
Minimum Qualifications:
Current college student or recent graduate, preferably, an undergraduate sophomore, junior, or senior level student pursuing a major in Public Administration and who will be continuing their education enrolled in an accredited community college/university for Fall 2021.
• They will be a high-performing student, with good communication and customer service skills and proficient in Microsoft Office Suite.
Supplemental Information
Physical Demands/Work Environment:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with hands and arms. The employee is occasionally required to walk, bend and stand. The employee must occasionally lift and/or move up to 25 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Works inside in an office environment as well as the records management warehouse.
Selection Guidelines:
Formal application, rating of education and experience; oral interview and reference check; The job description does not constitute an employment agreement with the employer, and requirements of the job change.